So one of the best ways to protect your sensitive systems like email or other web-based applications like QuickBooks online is to use something called Two Factor Authentication, also known as Multi-Factor Authentication. You’ve probably already seen this in some of the other systems we use. Basically what you’ll do is go to sign in to a website, you’ll use your normal username and password, and either you will get a popup on your phone, or they will text a six-digit code that you put in, to provide an extra layer of verification that you are in fact authorized to use the system. It’s very hard to compromise these things.
So, there’s a lot of things in the news where you might hear about how someone has figured out a way to hack Two Factor Authentication or impersonate you by tricking you to go to a website that is not in fact legitimate. That doesn’t mean you shouldn’t use the technology, it just means that there is an extra layer of vigilance that’s needed when you are signing in somewhere. Make sure you are on a secured network, preferably with a VPN, and that will help reduce those additional threats to Multi-Factor Authentication, but it’s still far more secure than just using a simple username and password.